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Troop Committee Organization and Responsibilities
Excerpted from BSA Troop Committee Guidebook
For Successful Troop Operation
Copyright 1998, Boy Scouts of America, ISBN 0-8395-4505-3
The troop committee is the troop's board of directors and supports the troop program. But you ask, "What does the troop committee do?" The troop committee does the following:
bulletEnsures that quality adult leadership is recruited and trained. In case the Scoutmaster is absent, a qualified assistant Scoutmaster is assigned. If the Scoutmaster is unable to serve, a replacement is recruited.
bulletProvides adequate meeting facilities.
bulletAdvises the Scoutmaster on policies relating to Boy Scouting and the chartered organization.
bulletSupports leaders in carrying out the program.
bulletIs responsible for finances, adequate funds, and disbursements in line with the approved budget plan.
bulletObtains, maintains, and properly cares for troop property.
bulletEnsures the troop has an outdoor program (minimum 10 days and nights per year).
bulletServes on boards of review and courts of honor.
bulletSupports the Scoutmaster in working with individual boys and problems that may affect the overall program.
bulletProvides for the special needs and assistance some boys may require.
bulletHelps with the Friends of Scouting campaign.
bulletAssists the Scoutmaster with handling boy behavioral problems.
You can have a full committee with a reasonable amount of recruiting effort. The first five positions are essential for quality troop operation. Fill those positions first. There is no maximum limit to the number of troop committee members. The minimum number is three adults ages 21 or older.
For committees with more members than positions listed, assign each individual member to assist in one of the areas. The more support each position has, the better that area will function. Needless to say, there is a job for everyone the committee approves.
The video presentation, The Barbecue: Working with the Troop Committee, and accompanying viewer's guide is the single best introduction to troop committee operations. It explains the various committee positions and duties in detail. The Barbecue video should be reviewed by all new and old members of the troop committee. It is available from your local council service center.
CHAIRPERSON
Duties:
bulletOrganize the committee to see that all functions are delegated, coordinated and completed.
bulletMaintain a close relationship withe chartered organization representative and the Scoutmaster.
bulletInterpret national and local policies to the troop.
bulletPrepare troop committee meeting agendas.
bulletCall, preside over, and promote attendance at monthly troop committee meetings and any special meetings that may be called.
bulletEnsure troop representation at monthly roundtables.
bulletSecure top-notch, trained individuals for camp leadership.
bulletArrange for charter review and recharter annually.
bulletPlan the charter presentation.
SECRETARY
Duties:
bulletKeep minutes of meetings and send out committee meeting notices.
bulletHandle publicity.
bulletPrepare a family newsletter of troop events and activities.
bulletConduct the troop resource survey.
bulletPlan for family night programs and family activities.
bulletAt each meeting, report the minutes of the previous meeting.
TREASURER (FINANCE/RECORDS)
Duties:
bulletHandle all troop funds. Pay bills on recommendation of the Scoutmaster and authorization of the troop committee.
bulletMaintain checking and savings accounts.
bulletTrain and supervise the troop scribe in record keeping.
bulletKeep adequate records in the Troop/Team Record Book.
bulletSupervise money-earning projects, including obtaining proper authorizations.
bulletSupervise the camp savings plan.
bulletLead in the preparation of the annual troop budget.
bulletLead the Friends of Scouting campaign.
bulletReport to the troop committee at each meeting.
OUTDOOR/ACTIVITIES
Duties:
bulletHelp in securing permission to use camping sites.
bulletServe as transportation coordinator.
bulletEnsure a monthly outdoor program.
bulletPromote the National Camping Award.
bulletPromote, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of an outing per month.
bulletSecure tour permits for all troop activities.
bulletReport to the troop committee at each meeting.
ADVANCEMENT
Duties:
bulletEncourage Scouts to advance in rank.
bulletWork with the troop scribe to maintain all Scout advancement records.
bulletArrange quarterly troop boards of review and courts of honor.
bulletDevelop and maintain a merit badge counselor list.
bulletMake a prompt report on the correct form to the council service center when a troop board of review is held. Secure badges and certificates.
bulletWork with the troop librarian to build and maintain a troop library of merit badge pamphlets and other advancement literature.
bulletReport to the troop committee at each meeting.
CHAPLAIN
Duties:
bulletProvide a spiritual tone for troop meetings and activities.
bulletGive guidance to the chaplain aide.
bulletPromote regular participation of each member in the activities of the religious organization of his choice.
bulletVisit homes of Scouts in time of sickness or need.
bulletGive spiritual counseling service when needed or requested.
bulletEncourage Boy Scouts to earn their appropriate religious emblems.
bulletReport to the Troop Committee at each meeting.
TRAINING
Duties:
bulletEnsure troop leaders and committee members have opportunities for training.
bulletMaintain an inventory of up-to-date training materials, videotapes, and other training resources.
bulletWork with the district training team to schedule Fast Start training for all new leaders.
bulletBe responsible for BSA Youth Protection training within the troop.
bulletEncourage periodic junior leader training within the troop and at the council and national levels.
bulletReport to the troop committee at each meeting.
EQUIPMENT COORDINATOR
Duties:
bulletSupervise and help the troop procure camping equipment.
bulletWork with the quartermaster on inventory and proper storage and maintenance of all troop equipment.
bulletMake periodic safety checks on all troop camping gear, and encourage troops in the safe use of all camping equipment.
bulletReport to the troop committee at each meeting.
Last revised 2/9/2007
Troop 96

 

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Last modified:  04/21/14